SysaiQ
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[ SYSAIQ—WORK / ACCOUNTING ]

Business Accounting Suite

Photograph the invoice; the entry is drafted and checked for you.

ACCOUNTING · AI AGENTS · LEDGER

Business Accounting Suite UI
Category
Finance & trading
Related service
Accounting systems
Target industries
4 industries
Languages
فارسی · English

Overview

An accounting system built around documents instead of data entry. Photos and scans of invoices are uploaded; a master agent routes each one to a specialist AI agent that reads it, picks the account and drafts the double-entry posting, and an independent reviewer agent checks it again. Inconsistencies are flagged as they happen, and the ledger, statements and tax reports stay current instead of waiting for month-end.

PROBLEM

The problem

In most small and mid-sized businesses, bookkeeping means typing paper invoices into software one field at a time, usually days after the transaction. A mistake made at the keyboard stays hidden until someone reconciles.

  • Duplicate invoices and wrong account codes are found at audit time, if at all.
  • Bank statements are matched to entries by hand.
  • Month-end is a rush to produce statements that are already out of date.
  • Groups with several companies consolidate in spreadsheets.

SOLUTION

The solution

SysaiQ built the system as a set of cooperating AI agents on top of a conventional double-entry ledger. The ledger remains the source of truth; the agents only prepare and check what goes into it.

  • A master agent classifies each uploaded document (purchase, sale, bank, expense) and hands it to the agent for that type, which extracts the date, amount, counterparty and description and drafts the posting.
  • An independent reviewer agent compares every posting with the source image and the ledger, and flags duplicates, misclassifications and unusual amounts with a plain-language reason.
  • Bank statement lines are matched to entries with suggested pairs and a confidence score, and accepted with one click.
  • The balance sheet, P&L, ledgers, payroll and tax reports are generated from the same ledger, and group statements are consolidated with intercompany eliminations.

OUTCOME

The outcome

Bookkeeping now starts from the document instead of the keyboard. Entries are drafted as invoices arrive, each one is checked twice, and errors that would normally wait for an audit are raised while the transaction is still fresh. Statements and tax reports are ready whenever they are needed, and the accountant's time moves from typing to reviewing.

What makes it different

Capabilities you won't usually find in similar products

[ 01 ]

From photo to posted entry

Photograph or scan a paper invoice; the date, amount, counterparty and description are read, the account is chosen and the entry is drafted without manual typing.

[ 02 ]

Master agent, one specialist per entry

A master agent routes each document to the specialist for its type (purchase, sale, bank, expense), and an independent reviewer agent re-checks every posting.

[ 03 ]

Continuous error detection

Duplicates, misclassifications and abnormal amounts that usually wait for an audit are flagged as they appear, each with a plain-language explanation.

[ 04 ]

Reports that are always current

Balance sheet, P&L, ledgers and tax reports are generated from the live ledger, ready to print whenever they are needed rather than rebuilt at month-end.

[ 05 ]

Group consolidation

Holdings and multi-entity groups get consolidated statements with intercompany transactions eliminated automatically.

[ 06 ]

Ask your ledger

Ask a question such as why logistics costs rose this month and get an answer grounded in your own ledger, with links to the source documents.

Pages and screens

  1. [ 01 ]
    Document Inbox
    Drop in photos and scans of invoices and watch the agents read, classify and post them live.
  2. [ 02 ]
    Financial Dashboard
    Cash position, P&L, receivables aging and open AI alerts in a single view.
  3. [ 03 ]
    General Ledger and Journals
    A double-entry workspace with inline anomaly flags and drill-down to source documents.
  4. [ 04 ]
    Invoicing and Receivables
    Issue and send invoices, track collection status and trigger automatic payment reminders.
  5. [ 05 ]
    Bank Reconciliation
    Statement lines beside ledger entries, with suggested pairs, confidence scores and one-click acceptance.
  6. [ 06 ]
    Payroll and Tax Center
    Run payroll and prepare VAT and filing-ready tax reports from the same ledger data.

Technical approach

  • Node.js / Express API over a double-entry ledger: every posting must balance, links back to its source document and is kept in an append-only history.
  • SQLite schema for accounts, journals, documents, bank lines, payroll and entities; statements, receivables aging and consolidation are SQL views over the same ledger.
  • OpenAI API behind the document agents: the master agent routes each document, specialist agents extract fields into a fixed schema and a separate reviewer agent validates the result. Agents propose postings; the ledger's own rules decide what is accepted.
  • Ask-your-ledger questions are answered from read-only queries over the business's own data, with links back to the source documents.
  • Vanilla JavaScript front end: document inbox, ledger, reconciliation and reports in one application.

Target industries

Small, mid-sized and family-owned businessesTrade guilds and retail businessesAccounting and bookkeeping firmsHolding companies and multi-entity groups

Related service

Accounting systemsAbout this service

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